DAY OF COORDINATION

  • Initial consultation (via phone, in person, Skype or FaceTime)

  • During the 2 months prior, two meetings with the Client to cover the following:

  • 1st meeting- Discuss details and review wedding day plans and produce a timeline of the wedding day

  • 2nd meeting- Final detail meeting with client, meet at venue if available.

  • Unlimited emails and phone calls during the 2-month period

  • Vendor confirmation for arrival and end times, including strike time

  • Communicate venue’s policies and procedures for unloading, set up and tear down

  • Confirm all vendor orders and quantities on rental Items

  • Distribute Client- approved timeline to all vendors at least 1 week before wedding date

  • Assist Officiant and orchestrate ceremony rehearsal with bridal party and family

  • Assist in the coordination of ceremony to reception room flip, if needed

  • Transfer ceremony items to the reception site

  • Supervise and assist with set up of personal items provided by client (seating cards, menu cards, table numbers, favors, sign-in guest book, etc.)

  • Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance

  • Prepare and handle final payments and gratuities to vendors

  • Collect all gifts and personal items provided by client for decor

  • On site management for up to 9 hours on the "Day of”

  • *all rental items must be handled by the rental companies before and after your event, there is an additional fee for handling of rental items on the "day of"

  • *for weddings with 150+ guests, we require a second assistant for an additional $150

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Website Photos: 

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www.samandsolalee.com

 

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